Using the Database to Enter a Show: A Primer
FIRST, you need to be IN the database.
If you have won a ribbon the past few years since we've had the database, you are in there.
New member or tried & true, if you have never been in the database, you need to contact YOUR HOME LEAGUE's DATABASE MANAGER & ask to be set up & get a login. For your convenience, this can be quickly found on the QUICK FIND page provided the league has sent it to us.
Once you have a login, you may proceed through the steps:
1-Using an updated browser (see below), go to SHOWS then ENTER where you will find the LSAG Prospectus. Use of the database acknowledges that you have read, understand, & agree to abide by the LSAG Prospectus. On the same page, you will also find the Database button. Click it.
The database home page will come up, & you can login.
2-Click PROFILE, confirm you have selected an appropriate division based on your life experience with art & update your email address. Adding a home address & phone number is optional & added at your discretion.
If you made changes, click SAVE PROFILE. If you don't, it will be like you never changed anything.
3-Click VIEW ARTWORK.
If you have artwork in the system from this art year, you can click on it, confirm its eligibility, & add it to an upcoming show that is still receiving entries. If you made changes, click SAVE ARTWORK before you add it to a show.
If you need to enter a new piece, click ADD NEW.
Enter the title, category, medium, & dimensions, & click SAVE ARTWORK.
You will need the dimensions of your piece and the year you created it in order to add it to the database & to a show.
4-You have ONE piece up on the screen, & you want to add it to a show.
Under the art piece's details, there will be the headline ADD THIS ARTWORK TO AN UPCOMING SHOW.
Click on the Show drop down menu & select the show (ONE show at a time please) then click ADD.
A confirmation that it has been added will come up at the top.
"(Title of artwork) has been added to (Show name)."
VIEW ARTWORK & add more pieces the same way by repeating only steps 3 & 4.
Then logout when you are finished.
***Do NOT enter a piece unless it was made within the last 2 years.
***If a piece has already won a "Best of" ribbon, a 1st place, or a total of 2 qualifying ribbons (A Best of award, 1st, 2nd, 3rd, or 1st HM) or has been in a previous convention show, it is NOT eligible to compete again.
***Remember that diptychs & triptychs are ONE entry in our system regardless of the payment requirements of the league whose show you are entering. The title should be followed by (diptych) or (triptych) in parentheses as shown here.
***Please review notes about the differences between the categories of photography & digital art as well as over sized & delicate works.
If you want to verify if your piece is registered in a show:
-Once you are logged into the database, click on PROFILE then VIEW ARTWORK.
-Click on a the title of a specific piece of art. When you do, its details will appear as well as any shows you have it registered in.
Problem? Here's some solutions: