Expense Vouchers require PRE-authorization from the president or treasurer. You will NOT be reimbursed unless PRE-authorization has been given.
Securing an Expense Voucher:
If you have been given a budget from the president or treasurer, skip to step 4.
If you have NOT received a budget:
1- Do NOT make your purchases in advance.
2- Get an idea of the cost.
3- Email the president AND treasurer with the anticipated cost & a description of the project or item(s) to be purchased. You will be notified via email by the president if you may proceed.
4-Once pre-approval has been given, you will then receive a copy of the voucher from the current treasurer that you can use to submit your reimbursement request.
5-Send your completed FORM & your ORIGINAL RECEIPTS to the treasurer. Current treasurer information is on the LEADERSHIP page. Original receipt means ORIGINAL. Please do not send copies of receipts or your bank statement or similar online banking. These are NOT proof of purchase. You may however have a credit card statement and an online order that coordinate.
Please keep in mind that LSAG is a not for profit organization & as such has a limited amount of funds. Consideration should always be given to making wise purchases while still maintaining excellence & quality.
If you have NOT received a budget:
1- Do NOT make your purchases in advance.
2- Get an idea of the cost.
3- Email the president AND treasurer with the anticipated cost & a description of the project or item(s) to be purchased. You will be notified via email by the president if you may proceed.
4-Once pre-approval has been given, you will then receive a copy of the voucher from the current treasurer that you can use to submit your reimbursement request.
5-Send your completed FORM & your ORIGINAL RECEIPTS to the treasurer. Current treasurer information is on the LEADERSHIP page. Original receipt means ORIGINAL. Please do not send copies of receipts or your bank statement or similar online banking. These are NOT proof of purchase. You may however have a credit card statement and an online order that coordinate.
Please keep in mind that LSAG is a not for profit organization & as such has a limited amount of funds. Consideration should always be given to making wise purchases while still maintaining excellence & quality.
