Using the database for League Database Managers & Show Chairs
Please read the following carefully so that you can use the database effectively and direct your questions accordingly.
*DM is used to abbreviate Database Manager---the league level person responsible for their league's database information including adding or deleting members for an accurate membership roll and adding wins after a show. DMs assist the SC leading up to and after shows.
*SC is used to abbreviate Show Chair---the league level person responsible for their league's judged shows which may include database information as it relates to the shows.
*All LSAG leagues operate independently, and in some the Show Chair and Database Manager are one and the same person because the two jobs are so tightly associated. In other leagues, these are 2 different people, and the league has spelled out who is responsible for what. Please ask YOUR LEAGUE FIRST on how they dole out the responsibilities.
*Remember to use your DM or SC login for management purposes and NOT your artist login.
Likewise, you will not be able to use your DM or SC login for registering for a show.
This will be obvious in your access and what you can do when you log in.
To differentiate between the 2 logins, you will see a DM or SC behind your name when you have logged in under that leadership role.
*Before you get started, familiarize yourself with the LSAG side of your role as DM or SC by visiting the EXPECTATIONS page under ABOUT US.
Read the expectations for your job as well as the expectations for Members on the same page.
For questions NOT answered below regarding shows or the database,
contact the current 2nd VP of Shows / Database listed on the Leadership page under ABOUT US by emailing your question to
Additionally, you may also contact the Database Assistant at
Important Dates / Timeframes:
-Two Months Prior to Your Show: List the show in the database. The format is your league's name, season (fall, winter, or spring), open or closed, SHOW, followed by the last name of your judge. Be sure to also email email@example.com with the same information for the website. It will not otherwise magically appear. Note the deadline for participating in the convention show.
-One Month or More Prior to Your Show: Advertise on the LSAG newsletter by sending an announcement to firstname.lastname@example.org. READ the Posting Policies FIRST.
-Within 10 Days of Your Show Being Judged: Add wins to the database & double check them for accuracy.
-Year-round: Add NEW members to your group EXPEDIENTLY so they may participate in other shows and enjoy other benefits of being an LSAG member.
-Between the last show of the season & no later than February 28: Update your league's database roster by being sure all members are listed (even if they do not participate in shows), new members have been added, deceased members have been removed, and old members who have not yet renewed have been contacted. We encourage you to give them a deadline to reply / renew BEFORE taking them off of the roster. Please note: NEVER remove an artist who has qualifying artwork. Contact LSAG 2nd VP of Shows / Database or the Database Assistant to make the adjustment.
-By the cutoff date for convention eligibility: Be sure your records are accurate-- particularly that of membership & eligible wins. If a NON-member entered your show, won an award, and did not become a member, that should be reflected as such. They are NOT eligible for the Convention Juried Show. If they became a member AFTER they won in your show, that should ALSO be reflected correctly as they will likely want to be in the convention show AND they ARE in fact eligible to do so. The cutoff date is listed on the Show Schedule page under SHOWS.