Using the Database to Enter a Show: A Primer
FIRST, you need to be IN the database.
If you have won a ribbon the past few years since we've had the database, you are in there.
While you may not have a login, all league database managers are supposed to add every member
(whether they participate in shows or not)
to the database.
New member or tried & true, if you have never been in the database, you need to contact YOUR HOME LEAGUE's DATABASE MANAGER & ask to be set up & get a login. For your convenience, this can be quickly found on the Connect to Local Leagues page provided the league has sent it to us.
Once you have a login, you may proceed through the 4 simple steps:
1-Know the Rules / Get to the Database / Login
Using an updated browser, go to SHOWS then ENTER where you will find the LSAG Prospectus. Use of the database acknowledges that you have read, understand, & agree to abide by the LSAG Prospectus.
Please NOTE: If your league allows art work that goes against LSAG rules to be entered at their shows, they must provide you an alternate way to enter those pieces. You may NOT enter works that go against LSAG rules in the LSAG database.
On the same ENTER page, you will also find the Database button. Click it.
The database home page will come up, & you can login.
2-Update Your Artist Info
Click ARTIST INFORMATION, confirm you have selected an appropriate division based on your life experience with art & update your email address & other details as needed. Adding a home address & phone number is optional & added at your discretion.
If you made changes, click SAVE PROFILE. If you don't, it will be like you never changed anything.
3-Find Existing Artwork / Add New Artwork to the Database
Click VIEW ARTWORK.
It is at the top of the Artist Information page
If you have artwork in the system from this art year (or qualification period), you can click on it, see its eligibility in the PLACEMENT column, & add it to an upcoming show that is still receiving entries. If you made changes, click SAVE ARTWORK before you add it to a show.
If you need to enter a new piece, click ADD NEW.
Enter the title, category, medium, & dimensions, & click SAVE ARTWORK.
You will need the dimensions of your piece and the year you created it in order to add it to the database & to a show.
Refer to the Prospectus on the ENTER page of this website and only enter work that follows LSAG rules in the LSAG database to avoid disappointment (& non-refundable fees) later.
4-Add Your Artwork to a Show
You have ONE piece up on the screen, & you want to add it to a show.
Under the art piece's details, there will be the headline ADD THIS ARTWORK TO AN UPCOMING SHOW.
Click on the Show drop down menu & select the show (ONE show at a time please) then click ADD.
A confirmation that it has been added will come up at the top.
"(Title of artwork) has been added to (Show name)."
VIEW ARTWORK & add more pieces the same way by repeating only steps 3 & 4.
Then logout when you are finished.
***Do NOT enter a piece unless it was made within the last 2 years.
***If a piece has already won a "Best of" ribbon, a 1st place, or a total of 2 qualifying ribbons (A Best of award, 1st, 2nd, 3rd, or 1st HM) or has been in a previous convention show, it is NOT eligible to compete again.
***Remember that diptychs & triptychs are ONE entry in our system regardless of the payment requirements of the league whose show you are entering. The title should be followed by (diptych) or (triptych) in parentheses as shown here.
***Please review notes about the differences between the categories of photography & digital art as well as over sized & delicate works.
If you want to verify if your piece is registered in a show:
-Once you are logged into the database, click on ARTIST INFORMATION then VIEW SHOWS.
-You will see in a glance which shows each piece has either been in, is registered to be in, & if it has won any awards.
Problem? Here are some solutions: